How LLM + RAG Understand, Structure, and Organize Your Documents
For years, businesses dreamed about true, hands-free document organization — but the tools simply weren’t there. Early automation could extract some text, maybe detect a few templates, but it couldn’t understand documents. It couldn’t judge context. It couldn’t figure out what should happen next. And it certainly couldn’t rename, classify, or place files in the right location without constant human babysitting.
Add to that the chaos of real-world documents — PDFs, scans, pictures, mixed languages, random file names — and the idea of fully automated organization felt impossible.
Until now.
Modern Large Language Models (LLMs) combined with RAG (Retrieval-Augmented Generation) have changed the landscape. These systems don’t just read text; they interpret meaning, follow instructions, and apply logic in real time, making decisions the way a capable employee would.
And this is exactly the intelligence that powers elDoc.
elDoc acts as your AI Document Employee, using advanced LLM + RAG technology to read, classify, rename, and arrange your documents into the correct structure — completely automatically and with enterprise-grade security.
The outcome?
A clean, consistent, perfectly ordered document environment… created and maintained by AI.
Let’s walk through how it works.
Upload Anything — elDoc Takes It From There
Getting started requires almost no effort. Drop your files into elDoc — individually or in bulk — and the platform immediately begins processing them. You don’t have to rename anything, prepare a structure, or explain what the files contain. Whether your content comes as PDFs, scanned pages, smartphone pictures, handwritten notes, or mixed-format archives, elDoc accepts it all. Once uploaded, your files move straight into AI-driven analysis, where they’ll soon be classified, named, and organized exactly the way your business needs.
Automatic OCR & Document Enhancement
As soon as your files finish uploading, elDoc immediately begins a deep, intelligent cleanup process that prepares every document for precise AI interpretation. The system first applies advanced Computer Vision enhancements, automatically correcting skewed or tilted pages, rotating them into the right orientation, aligning the layout, and normalizing backgrounds to eliminate shadows, noise, and scanning imperfections.
Once the visual quality is optimized, elDoc performs high-fidelity multilingual OCR, converting all visible text — including content inside images, stamps, forms, screenshots, and handwritten scans — into fully searchable, machine-readable data. elDoc supports more than 120 languages in cloud deployments and over 60 languages on-premise, allowing organizations worldwide to process documents in virtually any language with the same level of accuracy.
Importantly, elDoc gives each client the flexibility to choose which OCR engine they prefer, depending on performance needs, language requirements, or internal policies. In cloud environments, clients can use high-accuracy OCR engines optimized for large-scale processing. For on-premise deployments, elDoc incorporates multiple open-source OCR engines, allowing customers to select the one that best fits their infrastructure, compliance restrictions, or specific document types — without relying on external cloud services.
Additional image enhancement steps — such as edge detection and contrast correction — ensure that even low-quality or poorly scanned files are transformed into crisp, clear, and perfectly legible digital documents.
The outcome is a refined, high-quality dataset that the AI can understand without ambiguity, forming the foundation for reliable classification, renaming, indexing, and large-scale workflow automation.
AI Classification and Naming Done with LLM
Once your documents have been converted into clean, machine-readable text, elDoc moves into one of its most transformative capabilities: AI-driven classification and structured organization. At this stage, you simply describe the logic you want — whether it’s grouping files by year and document type, organizing them by department and vendor, or assigning them to specific categories based on internal codes such as Residential (R001–R100), Commercial (C001–C100), or Government (G001–G100). There are no templates to configure, no predefined rules to hard-code, and no setup required. elDoc understands natural language instructions, interprets the actual content of each file, and applies your business logic automatically, turning unstructured inputs into neatly categorized and consistently tagged document sets. Building on this structure, elDoc then applies intelligent file renaming using patterns and naming conventions that you define. Whether you prefer formats like “Client–DocType–Year,” “Project–Department–Date,” or “Vendor–InvoiceNumber–YYYYMMDD,” the AI reads and understands each document’s context and renames it accurately and instantly. A contract might become “ResidentialProperty_Contract_R024.pdf,” while a financial document could be transformed into “Invoice_ACME_2024_0045.pdf,” ensuring your entire library is recognizable at a glance. The result is a fully harmonized, audit-ready repository where documents are not only correctly classified but also consistently named, easy to locate, and effortless to manage — giving you a clean, predictable, and professional digital workspace across the board.
Let AI Put Every File in Its Right Place
Once your documents have been fully classified and consistently renamed, elDoc can perform the next major step entirely based on your command: placing each file into the correct folder according to the structure you define. Using a simple natural-language prompt, you specify the folder logic that fits your business — whether it’s organized by client, year, department, project, property category, or any custom hierarchy — and elDoc executes your instructions with precision. The AI follows the exact structure you describe, creates folders when necessary, and moves documents into their proper locations without any manual dragging or sorting. Whenever you issue a new command for incoming files, elDoc interprets their context and routes them to the right destination, ensuring your workspace remains orderly and consistent. Even for organizations with large or complex archives, this command-driven folder placement transforms a chaotic, hard-to-manage file system into a clean, intuitive, and perfectly structured repository — all guided by your prompts and executed by AI with flawless accuracy.
AI Indexing and Data Extraction: Structured Information with Zero Setup
Beyond AI classification, elDoc advances into intelligent data extraction through AI-driven indexing and tagging, delivering structured information from every document without the need for templates or training. All you have to do is tell elDoc which fields you want captured — whether invoice numbers, contract dates, client names, totals, reference IDs, or any other data points — and the platform handles the entire process end to end. elDoc reads each document, understands the context, identifies the correct values, extracts all requested fields with precision, and automatically populates your indexing panel for further use. From there, you can sort, filter, analyze, or seamlessly pass the extracted data into ERP, CRM, workflow engines, BI tools, or any connected system. Thanks to LLM-powered contextual understanding, elDoc processes documents the way a skilled human reviewer would, only dramatically faster and at scale — without predefined zones, model training, or any manual configuration.
Ask Anything, Find Everything: Deep AI Search and Cross-Document Analysis
With your documents fully indexed, classified, and structured, elDoc unlocks a new level of intelligence through deep AI analysis, cross-document correlation, and natural-language search. You can ask elDoc questions exactly as you would ask a colleague — from simple queries like “Show me all ACME contracts signed in 2023” to more analytical requests such as “Find all invoices above €10,000 issued last quarter” or “Identify discrepancies between the contract terms and the invoices”. The platform understands the meaning behind your request, analyzes the content across multiple documents, and returns precise results enriched with summaries, extracted values, context, and even AI-generated insights. When audit time comes, your entire repository is already prepared: every file is searchable, structured, consistently named, permission-controlled, and easy to retrieve. And for external collaboration, elDoc Secure Sharing allows you to share selected documents safely with auditors or partners while maintaining full visibility and control over access and actions. This turns your document library into an intelligent, audit-ready workspace where information is instantly accessible, deeply analyzable, and securely shareable.
Deployment Is Up to You: Leverage AI and LLMs in the Cloud or Fully On-Premise
elDoc is built with deployment flexibility at its core, giving every organization the freedom to choose how and where their AI Document Intelligence operates. Whether you prefer a cloud-based setup for maximum scalability or require a fully isolated, on-premise environment for regulatory, privacy, or security reasons, elDoc adapts seamlessly. Companies that need to deploy LLM-powered solutions within their own infrastructure can simply connect elDoc to their preferred local LLM models — ensuring all document processing, extraction, indexing, and deep AI analysis runs securely within their internal environment. This makes elDoc an ideal choice for enterprises, government institutions, financial organizations, and any business that must maintain full control over sensitive information while still benefiting from state-of-the-art AI capabilities. With elDoc, your deployment strategy is your decision: run AI in the cloud, on-premise, or in a hybrid model — and achieve the same level of speed, intelligence, and document excellence in every scenario.
About elDoc
«elDoc» – AI Document Excellence Platform. From everyday automation to deep document intelligence, elDoc puts the power of AI in your hands — with the agility, security, and scalability modern organizations demand.:
- AI at the Core: Go beyond automation. elDoc leverages advanced AI and LLMs to understand, extract, and act on your documents — turning static content into real-time, usable insight.
- Unified Document Platform: Handle eSignatures, Workflow Automation, Secure Storage, Collaboration, and AI processing — all within one integrated solution.
- Deploy Your Way: Available as a fully managed SaaS or on-premises deployment, elDoc fits your infrastructure, compliance needs, and control preferences.
- Enterprise-Grade Security: End-to-end encryption, role-based access control, and a robust compliance framework ensure your data is always protected.
- Flexible for Every Size: Whether you’re a solo professional, a growing team, or managing enterprise-wide workflows — elDoc scales with you.
About DMS Solutions
DMS Solutions is an official redistributor and certified implementation partner of elDoc, specializing in intelligent document automation and enterprise-grade AI deployments. With deep expertise in document processing, data extraction, workflow automation, and LLM-powered solutions, DMS Solutions ensures that organizations receive a seamless, end-to-end implementation tailored to their operational needs. Whether your infrastructure is cloud-based, fully on-premise, or hybrid, DMS Solutions provides the technical knowledge and hands-on support to deploy elDoc with maximum performance, security, and compatibility. This includes integrating the platform with your preferred LLM models, configuring on-premise AI environments, and enabling secure, scalable document automation across the entire organization.